Handling of personal information

Handling of personal information

Yoshikazu Nakamura

Basic policy

As a company aiming to become the No.1 tool and service provider in the embedded industry, GAIO TECHNOLOGY CO., LTD. (hereinafter referred to as “us”) recognizes the importance of personal information acquired through its daily business activities in order to contribute to society and satisfy your expectations, and complies with the laws and guidelines of the Law Concerning the Protection of Personal Information and the Law in order to ensure that personal information is protected thoroughly, and handles the following:

※Personal information here includes personal data and retained personal data.

1. Intended use of personal information

We handle personal information within the scope of the purpose of use described below. In addition, if the purpose of use is to be changed, the person shall be promptly notified of the purpose or the purpose shall be announced.

① Purpose of using personal information related to customers

  • Information on our products and services via telephone or e-mail
  • Telephone and e-mail exhibitions and events
  • The contract destination and the contract destination

② Purpose of using personal information about subcontractors

  • Communication such as holding events by telephone or e-mail
  • The contract destination and the contract destination

③ Purpose of using personal information about those who participated in exhibitions and events

  • Information on our products and services via telephone or e-mail

※The product may be provided to subcontractors to the extent necessary to achieve the above-mentioned objectives.

④ Purpose of using personal information for those who joined us

  • Contact with telephone or e-mail, etc. and review of adoption

2. Supervising the subcontractor

When we outsource all or a part of the handling of personal information, we will select outsourcers that are recognized to handle personal information properly, and we will make them comply with the requirements for handling personal information through a consignment contract, and implement the necessary supervision.

3. Provision to third parties

We do not provide personal information to any third party except in the following cases.

① When providing personal information to a third party under other laws and regulations other than the Personal Information Protection Law
② In the case that it is necessary for the protection of human life, body or property, and you are yourself.
When it is difficult to obtain consent
③ When it is particularly necessary for the improvement of public health or the promotion of the sound development of children
And it is difficult to obtain the consent of the person
④ Specified by laws and regulations by national organizations or local governments or those entrusted by them
If there is a need to cooperate in performing the work, the consent of the person
When obtaining such services may interfere with the performance of such services
⑤ by notifying the person of the items specified in (a) below in advance or by publishing them
In case of

1. Including provision to third parties for the purpose of use
2. Items of data provided to third parties
3. Means or methods of providing to third parties
4. Stopping the provision of data to third parties in response to the request of the person

4. Items related to safety management measures

We implement “Safety Management Measures” as shown below.

【Organizational Safety Management Measures】

  • Establishment of organizational structure
    Establishment of internal rules
    Improvement of Responses to Accidents or Violations
  • Implementation of PDCA of safety control measures

【Physical Safety Management Measures】

  • Entrance and exit control of places where personal information is handled
  • Formulate storage rules for media (including devices) that contain personal information

【Human Safety Management Measures】
Regular education and training of internal rules

  • Confidentiality pledge signed when joining the company

【Technical safety management measures】

  • Limited access to personal information
  • Periodic confirmation of access rights
  • Introduction of anti-viruse Software
  • Encryption during the transfer or transmission of information

5. Personal Information Contact us

You can submit complaints about disclosure, discontinuation of use, correction or deletion of personal information, and handling. Please contact the following for your request.

Person in charge of contact : Sugimachi
Reception time : 9:00~18:00  (excluding weekdays and holidays and holidays designated by us)
TEL : 03-4455-4767
E-mail : gprivacy@gaio.co.jp